Accounting Manager

Accounting Manager - Internal Controls Supports the day-to day execution of general ledger impacted processes, including support to clients as they work with and understand these processes. Performs accounting functions specifically in the areas of internal controls, risk management, balance sheet reconciliations, payroll system review & auditing, reporting and discrepancy resolution. Serves as a business Partner to all areas of operations to support a sound control environment.

The ideal candidate will have

• 2-5 years’ experience in Accounting, 2+ years in a management capacity within a luxury hotel/resort is required.
• Bachelor’s degree in Finance and Accounting or related major
• Strong working knowledge of budgets, forecasting, profit and loss statements, etc
• Ability to communicate in English with guests, peers, employees and owners
• Ability to compute mathematic calculations with ease
• In-depth knowledge of all function of the Accounting Department
• Computer literate with Microsoft Office applications; advance Excel skills desired
• Experienced preferred with use of ADP, PeopleSoft & Opera

Managing Work, Projects, and Policies

• Coordinates and implements accounting work and projects as assigned.
• Coordinates, implements, and follows up on Accounting SOP audits for all areas of the property.
• Complies with local government laws or regulations applying to fraud and collection procedures.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verify information or data.

Internal Controls Responsibility

• Serve as a business Partner to all areas of operations involved in the ISRA and CSAT process.
• Reviews the bid process for procurement and closed / blind bid process for capital investments.
• Maintains the administrative function on the sealed bid committee, follows sealed bid standards, receives sealed bids, presents sealed bids to the sealed bid committee, and executes sealed bid checklist protocols according to MI Standards.
• Audits and ensures inventory levels are input into procurement system and adhered to within Food and Beverage Storerooms. Reports anomalies to the Director of Finance, Assistant Director of Finance, Cost Control, Storerooms, F&B Director, and Executive Chef regularly.
• Performs random PAR audits quarterly in food and beverage storerooms and outlets. Reports out and follows up on discrepancies to the Director of Finance, Assistant Director of Finance, Cost Control, Storerooms, F&B Director and Executive Chef.
• Performs random perpetual inventory audits monthly in food and beverage storerooms. Reports out and follows up on discrepancies to the Director of Finance, Assistant Director of Finance, Cost Control, Storerooms, F&B Director.
• Performs on a weekly basis ensuring dating, rotation on age of goods in stock including meat, seafood, poultry, fruits, and vegetables and reports out any outdated products to the Director of Finance, Assistant Director of Finance, Cost Control, Storerooms, F&B Director.
• Participates in and audits monthly inventory counts.
• Ensures that inventory count includes all food items located in all food storerooms and not food requisitioned from the main storeroom.
• Ensures that inventories which are outdated or obsolete and no longer being used is reported to the Director of Finance, excluded from inventory, and sold or disposed of.
• Ensures inventory count only includes inventoriable items in accordance with MI Standard Inventories (A&L-3).
• Reviews storage of inventory, stock issuance, inventory records maintained versus actual inventory on hand, requisitions movement, cycle counts and tracking inventory level with expirations and reports out to the Director of Finance, Assistant Director of Finance, Cost Control, Storerooms, F&B Director and Executive Chef.
• Participates twice weekly in spot checking the receiving of goods / incoming deliveries; including validation of receiving and inspection of goods received, deliveries against PO and packing slips, verifying receiving logs are updated, and reporting of any damage or discrepancies through these spot checks.
• Executes quarterly market surveys on fresh food items and conducts a vendor price listing comparison (for F&B purchases) to exclude Avendra approved vendor agreements.
• Monthly review of price comparison between the procurement system and invoice record to ensure system accuracy. Anomalies are reported to Cost Controller, Assistant Director of Finance, and Director of Finance with follow up remediation.
• Spot checks for receiving goods include at least once weekly meats, poultry, seafood, fruits, and vegetables.
• Audit twice weekly the goods received during the spot checks from Purchasing order, invoices, receiving records to final payment processed in Peoplesoft.
• Reviews and ensures access rights within the procurement system are role-based and limited to Marriott and the property LSOP on purchasing quarterly at minimum.
• Ensures there are proper controls in place that full access rights are not granted to one person over ordering, receiving, approving, and posting invoices; ensuring proper segregation of duties is in place.
• Assist departments to ensure that Purchase Order (PO) reports/logs/checkbooks are in place and are reviewed by each department to ensure all invoices are received and processed in a timely manner.
• Spot check POs to make sure these are approved before goods or services are ordered.
• Maintain a listing of contracts and certificates of insurance in accordance with compliance guidelines.
• Ensure that a sealed bid process is in place for purchases from non-contract/non- approved vendors, maintenance or outside service contracts that exceed the threshold amount defined in the hotel's Procurement LSOP.
• Assist in making sure that a process is in place to ensure hotel is in compliance with the Foreign Corrupt Practices Act and Foreign Economic Boycotts as outlined in MIP 07.
• Be an active intermediary of all rewarding events points awarded and ensure that the Rewarding Events report (from MRDW) is reviewed by Sales/Events management monthly to ensure Rewards points are not issued to government officials or state-owned entities.
• Make sure that a process is in place to ensure banquets, special corporate and group business contracts have appropriate approvals. Assist Events/Catering department to complete the payment schedule for all events.
• Provide assistance to Reservations, Accounts Receivable and Events and make sure a system is in place to track deposits each month to confirm advanced deposits are received for future groups/events (e.g., wedding receptions) in accordance with the sales agreement.
• Serve as a Business Partner in the development of LSOPs and give appropriate feedback and process improvement initiatives.
• Monitor all movement at our outside storage facility and proceed accordingly to retention policy guidelines.
• Collect all the required data to provide a Working Capital analysis on a monthly basis.
• Serve as a Business Partner in the Asset Disposal process.
• Monitor voucher discount programs for compliance.
• Produce weekly labor management reports and proactively work with department heads to establish seasonal standards based on volume to better forecast and manage labor hours.

Maintaining Finance and Accounting Goals

• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Ensures balance sheet reconciliations are current and meet MIP-66 compliance.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Maintains a strong accounting and operational control environment to safeguard assets.
• Completes period end function each period.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

Demonstrating and Applying Accounting Knowledge

• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Demonstrates knowledge of the Gross Revenue Report.
• Demonstrates knowledge and proficiency with write off procedures.
• Demonstrates knowledge and proficiency with consolidated deposit procedures.
• Keeps up-to-date technically and applying new knowledge to your job.
• Uses computers and computer systems (including hardware and software) to program, develop financial spreadsheets, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Leading Accounting Teams

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Motivates and provides a work environment where employees are productive.
• Impose deadlines and delegates tasks.
• Provides an "open door policy" and is highly visible in areas of responsibility.
• Understands how to manage in a culturally diverse work environment.
• Manages the quality process in the areas of customer service and employee satisfaction.

Managing and Conducting Human Resource Activities

• Supports the development, mentoring and training of employees.
• Provides constructive coaching and counseling for employees.
• Trains people on account receivable posting techniques.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Demonstrates personal integrity.
• Use effective listening skills.
• Demonstrates self-confidence, energy, and enthusiasm.
• Manage group or interpersonal conflict effectively.
• Inform and/or update the executives, the peers, and the subordinates on relevant information in a timely manner.
• Manages time well and possesses strong organizational skills.
• Presents ideas, expectations, and information in a concise well-organized way.
• Use problem solving methodology for decision making and follow up.
• Make collection calls if necessary.
• Ability to communicate in English with guests, peers, employees and owners
• Ability to compute mathematic calculations with ease
• In-depth knowledge of all function of the Accounting Department
• Computer literate with Microsoft Office applications; advance Excel skills desired
• Experienced preferred with use of ADP, PeopleSoft & Opera