Office Functions Clerk

Job Title: Office Functions Clerk Purpose: To perform certain office functions including ensuring the integrity of all data, supporting various IT functions and performing debt collection tasks Responsible to: The Directors, Financial Controller The following are the key requirements of this position.

• General
• Answer telephones and take messages
• Greet customers and provide basic information to customers
• Assist in opening and closing of the office at the beginning and/or end of each day as needed
• Provide comprehensive secretarial and clerical support to management
• File away physical documents and pull physical documents as needed by management
• Follow up after submission of forms and address any issues that may arise right through to

completion

• Ensure all forms are prepared/printed and fully available for staff collection
• Handles timesheet in the full capacity including attendance, job coding/updating
• Data entry in QuickBooks related to A/P, Timesheet and Payroll
• Process payroll payments preparation and cheque issuance
• Prepare electronic fund transfer or EFT documents for online payment
• File away hard and soft copy of physical documents as needed by management
• Collate documents and liaise with incoming shipments
• Responsible for keeping appropriate documentation and logs to support all planned finalized

orders

• Responsible for all routine company vehicle licensing, maintenance, equipment, and vehicle

logs

• Managing Own Performance and Development
• Prioritize and manage own time effectively, particularly in relation to balancing the various

demands of the administrative office

• Take initiative to establish constructive relationships with clients, colleagues and any other

related agencies

• Stay current with relevant knowledge and skills
• Other Tasks
• Assist the Directors as needed
• Attend Professional Development meetings and other staff meetings as needed
• Undertake other related responsibilities and such duties and work additional hours as occasionally required, or as assigned by a director.