Executive Legal Secretary

Candidate must have a 2-year Paralegal qualification, equivalent or higher and a minimum of 10 years’ administrative experience, at least 5 of which must be in a law firm. The candidate must have excellent written and oral communication skills and be proficient in all Microsoft Office applications.

Key Responsibilities include

• Prepare court documents and bundles for litigation, ensuring accuracy and compliance with legal standards
• Take detailed notes during client meetings and court hearings, maintaining thorough documentation.
• Complete work using excel, including client asset schedules and disclosure for use in court proceedings.
• Taking client statements and preparing first drafts of client affidavits for use in court proceedings.
• Maintain direct client contact and manage client relationships, providing updates and addressing inquiries.
• Assist in the preparation of work permit and limited admission applications for Leading Counsel.
• Keep client files organized and up to date, ensuring all necessary documentation is accessible.

Manage timesheets and billing processes to ensure timely invoicing and record-keeping. Oversee diary management for attorneys, scheduling appointments and deadlines efficiently.

• Excellent written and oral communication skills