Minimum of ten years corporate administrative/secretarial experience.
Responsibilities
Working closely with the Managing Director and colleagues in the Corporate Administration department, you will:
Train and integrate new candidates in the Corporate Administration department, to fulfil their roles specific to Group requirements.
Be responsible for the complete management and delivery of quality corporate administrative services to a portfolio of companies and partnerships both within and outside the jurisdiction.
Ensure that the corporate records of each company are current, in compliance and in good order and that changes to regulatory and administrative status of each company are maintained.
Oversee records management and ensure all records required by regulation (as a minimum) are properly maintained and securely stored.
Arrange for the certification of constitutional documents of each company where you will be appointed as the Secretary or other authorized signature.
Schedule, arrange and attend Board, Shareholder and committee meetings.
Organize the flow of documentation to the Board of Directors, including agendas and board packs.
Arrange and attend signing sessions with the Board and the business.
Draft agendas, minutes, written resolutions and reports.
Ensure the Board of Directors is briefed on any legislative or regulatory issues relating to the companies.
Liaise with other entities and persons in the Group, in various jurisdictions, as may be necessary of the proper execution of the above.
Ad hoc duties as required.
Requirements
Working knowledge of Economic Substance, FATCA and CRS.
Excellent attention to detail
Excellent communication skills
Good problem-solving skills
Strong IT skills, with proficiency in Microsoft Office Suite; experience with Coupa is desirable.
Ability to be discrete.
Working Hours and Contract Term
This is a fixed-term contract for one (1) year. The position requires a 40-hour work week, with normal working hours of 8:30 a.m. to 5:30 p.m., Monday to Friday. Given the international nature of the Company's operations, the successful candidate will be expected to work flexibly and attend Board, Shareholder, and Committee meetings, as well as signing sessions, outside normal business hours where necessary to accommodate different time zones, business requirements, and critical operational deadlines. While there is a possibility of renewal, renewal is not guaranteed and will be subject to the Company's operational requirements and business needs at the expiration of the contract.
Salary and Compensation package
The remuneration for this position ranges from US$90,000 to US$110,000 per annum, commensurate with experience. The benefits package includes pension and health insurance (non-contributory), discretionary bonus, and incapacity insurance. Interested? This position is for a fixed one-year contract, which is unlikely to be renewed. Applicants with the right to work in the Cayman Islands, either by holding Caymanian Status or a Permanent Residence Certificate with the right to work as a Company Secretary should apply in writing to hr@kmsltd.ky including a cover letter, resume, and proof of immigration status by 16 September 2026.
