We are seeking a detail-oriented and organized Accounts Payable Administrative Clerk to join our Finance Team. The successful candidate will be responsible for supporting the day-to-day Accounts Payable function and assisting in maintaining organized and efficient Accounts Payable records. The ideal candidate will have at least 1-2 years’ experience in Accounts Payable, excellent attendance, punctuality, and reliability. An associate or bachelor’s degree in a Finance discipline is desirable.
Job Requirements
Maintain accurate electronic filing of invoices, statements, and supporting
documentation, ensuring vendor records are complete, organized, and easily retrievable.
Review, organize, and prepare vendor invoices for payment in accordance with
company policies, approval workflows, and payment schedules.
Monitor the Accounts Payable email inbox daily, responding promptly to vendor
and internal inquiries while obtaining missing invoices, statements, or supporting documentation as required.
Communicate professionally with vendors regarding invoice status, payment
inquiries, account reconciliations, and other Accounts Payable matters.
Process vendor payments and prepare and distribute remittance advice in a
timely and accurate manner.
Reconcile vendor statements by identifying and resolving discrepancies,
outstanding balances, and missing invoices.
Verify invoice details for completeness and accuracy, ensuring appropriate backup such as purchase orders are present prior to processing.
Collaborate with interdepartmental Finance team members to resolve invoice or payment issues and support efficient financial operations.
Maintain confidentiality of financial records and handle sensitive information with discretion.
Qualifications & Skillsets
High school diploma or equivalent required; an associate or bachelor’s degree in a Finance discipline is desired.
Minimum of 1-2 years’ experience in Accounts Payable.
Working knowledge of Accounts Payable procedures, invoice processing, and vendor account management.
Experience with Acumatica accounting software, Doc Locator electronic document management, and paperless filing systems.
Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
Excellent attention to detail with a high level of accuracy in data entry and financial documentation.
Strong organizational and time management skills with the ability to prioritize competing deadlines.
Excellent verbal and written communication skills, maintaining professionalism.
Strong analytical and problem-solving skills with the ability to investigate and resolve discrepancies.
Ability to maintain confidentiality and exercise sound judgment when handling financial information.
Ability to work independently while contributing effectively as part of a collaborative team.
Experience working in a high-volume Accounts Payable environment.
Please note: Candidates selected for an interview will be required to complete a brief administrative and Microsoft Excel assessment. The assessment is designed to evaluate written communication skills, attention to detail, and proficiency with basic Microsoft Excel functions relevant to the position. Individuals who do not meet passing score will not be considered further.
