Executive Assistant

Purpose of the role This role provides a comprehensive and professional service to the Cayman based Executive and broader Executive team (based in other locations), ensuring that they are fully supported across a wide range of executive board and group partner activities. Key Responsibilities

• Extensive calendar management and navigation of complex requirements across multiple stakeholders and jurisdictions, ensuring priorities and meetings are scheduled within given timeframes;
• Support the Global Senior Partner on associated partnership matters and administration tasks;
• Work cohesively with the wider Executive Support (remote based team) to provide a structured support model to manage Executive and other key stakeholder requests;
• Prepare detailed itineraries and travel management requests;
• Handle sensitive information for discrete projects and initiatives;
• Support ad-hoc projects and initiatives as required this could include:

o organisation of in-house meeting or events; o logistics of external leadership meetings/conferences;

• Administration tasks including:

o maintain governance of online filing system, ensure that filing is carried out on a regular basis (including filing of emails and documentation); o process invoices and expense claims; o keep business systems, Microsoft 365 sites and applications up to date as needed; o production and formatting of correspondence and documentation; o support with generic administrational tasks such as photocopying and scanning etc. Experience and Skillset

• 5+ years' of providing administration support to an executive or senior leadership team ideally within a professional services, legal or finance environment;
• Self-motivated, action driven and highly professional, with excellent organisational skills;
• High level of confidentiality and integrity at all times;
• Excellent communication skills and attention to detail, accuracy in schedules, documents and all types of communications;
• Ability to work in a fast-paced environment, managing time efficiently, providing solutions across multiple priorities and tasks, and meeting agreed timeframes or deadlines;
• Adaptable to our ways of working environment and a flexible approach where required to meet business priorities;
• Skilled in Microsoft 365 (Outlook, Word, Excel, PowerPoint and Teams).

Benefits Ogier offers an excellent benefits package, including premium health care, life insurance and 20 days annual leave.