Document Controller

Job Title: Document Controller Update Contracting Limited seeks a highly organized and detail-oriented experienced Document Controller to join our team. As a Document Controller, the individual will be responsible for coordinating the organization's creation, maintenance, and distribution of documents and records. With exceptional organizational skills, attention to detail, and ability to work under pressure will ensure that the documents are accurate, up-to-date, and easily accessible.

Key Responsibilities

• Manage and maintain complex document management systems, including electronic and physical files
• Coordinate the creation, review, and approval of documents, including policies, procedures, reports, and other records
• Ensure compliance with organizational standards, regulatory requirements, and industry best practices
• Implement and maintain a document control procedure to ensure accuracy, completeness, and version control
• Review and update documents to ensure they are current, relevant, and fit for purpose
• Develop and maintain document templates, styles, and formats to ensure consistency across the organization
• Collaborate with teams to identify and prioritize document needs and develop solutions to meet those needs
• Provide support to staff on document management best practices and procedures
• Develop and maintain relationships with stakeholders to ensure effective communication and document exchange
• Assist with quality control checks on documents to ensure accuracy, completeness, and compliance
• Maintain document metadata, including dates, versions, and approvals
• Ensure confidential and sensitive documents are handled and stored appropriately
• Act as one of the points of contact for all drawing and document control issues
• Stay up to date with industry trends and best practices in document management and control
• Retrieving files for colleagues when needed
• Reporting errors or developments in documentation
• Maintaining the security of confidential documents

Requirements

• Bachelor’s degree in business administration, Information Management, or related field
• A minimum of five (5) years of working experience in a document control role in a construction setting preferable
• Strong understanding of document management principles, practices, and tools
• Excellent organizational and analytical skills, with attention to detail and ability to prioritize tasks
• Strong communication and interpersonal skills, with the ability to work with stakeholders at all levels
• Proficient in Microsoft Office, particularly Word and Excel
• Ability to learn and adapt to new systems and technology quickly
• Strong understanding of regulatory requirements and industry standards for document management

Working Conditions

• Work predominantly in an office environment, with occasional travel to project sites
• May require working irregular hours, including evenings and weekends, to meet deadlines

What We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and dynamic work environment

If you are a highly motivated and organized individual with a passion for document management, we encourage you to apply for this exciting opportunity! Salary range and benefits USD$4000.00 to US$5000.00 depending on experience and qualifications. Vacation and sick days under the relevant laws. Traveling allowance where applicable. Please submit resumes to jabbott@updategroup.com