Senior Corporate Administrator

Purpose of the role We are looking for a forward thinking, process driven professional who is a great team player to join our Registered Office team. The postholder will deliver a range of corporate administration services to a varied portfolio of clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe to deliver high levels of productivity and client satisfaction. Key Responsibilities

• Manage the formation and incorporation of new client entities by supervising the Junior Corporate Administrator (Incorporations);
• Act as the lead on the risk assessment and on-boarding process for registered office business, and work with the Ogier Compliance and Take-On teams to ensure that all relevant policies and procedures are followed;
• Manage the formation and ongoing administration of a portfolio for a Key Ogier Client of Cayman entities, including Trusts, Partnerships, Limited Liability Companies and Segregated Portfolio Companies. Being the point of contact for that Key Ogier Client;
• Work with the partners and associates of Ogier law firm to co-ordinate the integration into Ogier Global of new clients and act as the main liaison for such new clients to ensure a seamless service across the two parts of the business;
• Prepare pitches for law firm clients for the relevant partner/associate to send and assist with coordinating and/or leading follow up communications;
• Prepare all documents required for the on-boarding to OGL of new law firm clients and those who wish to transfer to OGL from other service providers;
• Liaise closely with our overseas offices, clients and third parties such as lawyers, auditors, bankers and investment managers to ensure timely delivery of a high quality service;
• Transaction management, including organizing and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation;
• Absolute devotion to data quality and integrity with attention to detail in all activity, with particular focus on utilizing the systems to their maximum potential to drive efficiency and client service;
• Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, reporting of suspicious activity or transactions, client due diligence and record keeping;
• Maintain tracking on each vehicle to collect all required documents, working with the former registered office as needed;
• Update and maintain Viewpoint and the portal with all relevant and new records and documentation
• Effectively cross sell Ogier Global (Cayman) Limited products and services and Legal Services for the firm;
• Supervise the production and circulation of invoices, fee collection and chasing debtors;
• Support the Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency;
• Contribute towards the business as a whole in identifying process improvements and any other service innovation changes that would improve the client experience;
• Mentor and supervise juniors on the OGL team generally, including those who are not direct reports but who would benefit from the knowledge and experience of the person in this role;
• Contribute to the management of the Corporate team by assisting with the preparation of policies and procedures and training of juniors.

Qualifications and Experience

• Minimum 5 years' experience in Corporate Administration with a recognized financial services provider preferred;
• Ideally working towards or holding a professional qualification such as ICSA;
• Excellent written, verbal and interpersonal communication skills with the ability to work effectively as part of a team;
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations;
• Must be committed and driven to achieving excellence for themselves, their clients and their team;
• Proactive, responsive, professional and client focused with strong organisational skills and an emphasis on attention to detail;
• Ability to deal with tasks independently and use own initiative;
• Positivity with the ability to build effective, professional and trusted relationships with colleagues and stakeholders; and
• Strong knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Working knowledge of Viewpoint is advantageous.

Benefits Ogier offers an excellent benefits package, including premium health care, life insurance and 20 days annual leave.