Events Coordinator

The Events Coordinator is responsible for organising and coordinating the IslandSoul Festival - a multi-day, multi-venue festival built around human connection. This is the core purpose of the role: taking the festival from concept through planning, supplier management and production to delivery on the ground, and then through to post-event reporting. Alongside the festival, the role coordinates IslandSoul's smaller experiences across the year, which act as build-up and community engagement for the main event. This is a hands-on coordination role. The successful candidate will be expected to run the operational detail of a complex festival largely independently. Key Responsibilities Festival Planning and Delivery

• Build and own the full festival project plan, critical path and production timeline.
• Coordinate all festival logistics: venues, site plans, staging, sound, lighting, power, furniture, signage, transport and build/breakdown schedules.
• Source, brief, contract and manage suppliers, contractors and venue partners.
• Produce and maintain run sheets, site maps, crew schedules and contact lists.
• Lead the festival on site, directing crew and volunteers and resolving issues in real time.
• Manage the festival budget line by line, tracking commitments against forecast and reporting variances.

Programming and Experience Coordination

• Coordinate the festival programme: facilitators, performers, speakers and hosts - including contracting, travel, accommodation and on-site care.
• Translate experience concepts into deliverable schedules, spaces and guest flow.
• Ensure each element of the programme delivers genuine connection between participants, not passive attendance.

Compliance, Safety and Administration

• Secure all permits, licences and approvals required by the relevant Cayman Islands authorities.
• Produce risk assessments, health and safety plans, crowd management plans and contingency/weather plans.
• Arrange event insurance and confirm supplier insurance and certification.
• Manage ticketing, registration, attendee communications and on-site guest services.
• Maintain accurate event records, supplier files, invoices and post-event reports.

Partners, Sponsors and Promotion Support

• Deliver contracted sponsor and partner activations on site, to the standard agreed.
• Provide the information, timelines and assets the marketing function needs to promote the festival.
• Capture event content and attendee feedback for reporting and future promotion.

Essential Requirements

• Minimum 5 years' experience coordinating complex activities, programmes, festivals or large-scale, multi-day events from concept through to delivery.
• Demonstrable track record of delivering complex events built around human connection - shared experience, participation and community - rather than standard conference or corporate formats.
• Experience of festivals or large-scale events delivered outside the Cayman Islands, with the ability to bring international practice and standards into local delivery.
• Proven ability to coordinate multi-supplier event production: site, staging, technical, permitting and crew.
• Proven ownership of event budgets on events of comparable scale, including supplier contracting.
• Strong working knowledge of event health and safety, risk assessment and permitting requirements.
• Excellent written and verbal communication skills.
• Highly organised, calm under pressure, able to work independently with minimal supervision.
• Available to work evenings, weekends and public holidays, and extended hours in the run-up to and during festival delivery.
• Clean police record and clean driving licence; own transportation.

Preferred

• Degree in events management, hospitality, arts and culture or a related discipline such as human resources (preferred, not required).
• Experience working with sponsors and commercial partners on event activations.
• Experience designing participant experience, not only delivering logistics.

Working Conditions

• Full-time, approximately 30 hours per week, with hours varying in line with the event calendar.
• Early mornings, evenings, weekends and public holidays are a regular requirement.
• Substantial outdoor work in variable weather conditions; physically active role including site set-up and breakdown.
• A confidentiality agreement must be signed prior to commencement of employment.

Send a detailed CV and a short covering note setting out the experience you have coordinated, your role on each, and the scale of those events, including your right to work, driving license, health Clarence to hello@islandsoulcayman.com.