Technical Administration Coordinator

The Technical Administration Coordinator will provide essential support to the Operations Manager and the broader engineering team. This role requires strong organizational skills, technical understanding, and the ability to coordinate multiple administrative and operational tasks efficiently. The ideal candidate will play a key role in ensuring the smooth operation of day-to-day business activities within the consulting engineering firm.

Key Responsibilities

• Assist in drafting, formatting, and finalizing technical proposals and reports.
• Maintain and update internal spreadsheets, databases, and operations software to ensure data accuracy and accessibility.
• Coordinate communication with clients, ensuring timely dissemination of project updates and relevant information.
• Coordinate with the building authorities on behalf of the company and clients, submitting documentation, requested information and making general enquiries, as required.
• Schedule and organize internal and external meetings, including preparing agendas, attending meetings, and taking detailed minutes.
• Conduct research on industry-related topics, preparing concise summaries and reports for team members.
• Support marketing efforts, including website content updates, social media management, and promotional material coordination.
• Ensure adherence to company policies, procedures, and regulatory requirements.
• Provide general administrative support, including document management, filing, and correspondence drafting.
• Liaise with engineers, project managers, and external stakeholders to facilitate efficient workflow and project execution.

Qualifications & Requirements

• Certificate or diploma in an engineering-related field.
• Understanding of engineering principles and systems, including structural, civil, and MEPF (Mechanical, Electrical, Plumbing, and Fire Protection).
• Strong written and verbal communication skills, with an ability to prepare professional documents and correspondence.
• Proficiency in mathematics and data analysis, with experience in spreadsheet management.
• Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and basic coding skills.
• Highly organized and detail-oriented, with the ability to manage multiple tasks efficiently.
• Professional demeanour, self-motivated, and capable of working independently with minimal supervision.
• Ability to handle confidential and sensitive information with discretion.
• Prior