Guest Relations Coordinator

Guest Relations Coordinator Responsible for pre-arrival contact with guests, providing information, creating guest itineraries and dealing with all guest requests in a timely manner. Coordinates amenities and escort guests to rooms while showcasing hotel facilities. Respond to special requests from guests with unique needs. Responsible for maintaining a database of individual guest preferences, creates in-house motivation for attaining additional guest preference information from staff. Monitors the pre-arrival of guests and provides the necessary communication to all departments to personalize guest’s visits. Respond to requests for visitor information, special arrangements, activities or services by making arrangements or identifying appropriate providers. Respond to special requests from VIP guests with unique needs and follow up to promote satisfaction. Contact appropriate individuals or departments as necessary to resolve calls, requests or problems. Inspect VIP guest’s rooms and deliver gifts and requested items prior to guest arrival. Follow up on any outstanding requests or problems from the previous day and are resolved. Process guest check-ins, check-outs, and pre-register designated guests. Coordinate, and work closely with Housekeeping, Engineering team to track room status and ensure guest problem resolutions. Review/Track/Accommodate requests for room to confirm reservations and cancellations, and review out-of-order rooms daily. Arrange transportation for guests/visitors, vouchers. . Answer, record, and process all guest calls, requests, questions, or concerns. Process guest requests for wake up calls, screening calls, and other requests related to placing or receiving telephone calls. Advice guest of any messages (e.g., voicemail, mail, faxes) received for them, and send to room if required.

The ideal candidate will have

• An experience in Front desk/guest service preferably in a 5-star hotel.
• An experience in Rooms Controller preferably in a 5-star hotel.
• Strong computer skills, knowledge of Opera, Word, Excel, and Outlook is required
• Excellent guest problem resolution experience and skills essential in addition to the ability to remain positive and calm under pressure
• Enjoy interacting with guests, creating memorable experiences.
• Must have an excellent telephone manner, verbal and written communication,
• Positive, high attention to details and focused
• Must be able to stand, walk for long periods, push and pull.
• Ability to multi task and take care of needs of multiple guests at the same time
• Ability to work a flexible scheduled including evenings, weekends and holidays