Legal Administrative Assistant

We are seeking a motivated, organised, and detail-oriented Legal Assistant to join our team. The successful candidate will provide legal and administrative support to attorneys in the management of client matters, ensuring files are maintained efficiently and that matters progress in a timely manner. This role is best suited to an individual with previous experience working in a law firm who is familiar with legal procedures, court processes, and the demands of a busy legal practice. Key Responsibilities

• Prepare, format, proofread, and amend legal correspondence, court documents, agreements, and other legal documents from attorney instructions.
• Assist with the preparation, filing, and service of court documents in accordance with applicable court rules and procedural requirements.
• Prepare court bundles, hearing files, closing documents, and other matter-specific documentation.
• Maintain accurate electronic and physical client files, ensuring documents are properly organised and up to date.
• Monitor court dates, filing deadlines, and other critical dates, bringing them to the attention of the responsible attorney.
• Draft routine legal correspondence and standard legal forms for attorney review.
• Liaise professionally with clients, the Courts, government departments, opposing counsel, and third parties regarding procedural and administrative matters.
• Assist with client onboarding, file opening, conflict checks, and file closing procedures.
• Manage attorneys' diaries, appointments, hearings, and client meetings.
• Assist with billing, preparation of invoices, and other client documentation.
• Maintain legal precedents, templates, and document management systems.
• Ensure strict confidentiality of all client information and legal matters.
• Perform such other duties as may reasonably be assigned in support of the legal practice.

Minimum Requirements

• A Bachelor's degree is required. An LL.B. degree is preferred but is not mandatory.
• A minimum of one (1) year of experience working as a Legal Assistant or in a similar role within a law firm.
• Sound understanding of legal office procedures and court filing processes.
• Experience preparing legal documents and legal correspondence with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills with the ability to prioritise multiple matters and meet deadlines.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Microsoft Word, Outlook, Excel, and PDF editing software.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Strong interpersonal skills and a professional, client-focused approach.

Desired Attributes The ideal candidate is proactive, dependable, and capable of working effectively in a fast-paced legal environment. They should demonstrate initiative, excellent organisational skills, sound judgment, and a commitment to providing high-quality support while maintaining the highest standards of professionalism and client service. Interested applicants should submit a current résumé together with a cover letter outlining their relevant experience.