Senior Project Administrator

Harmonic Fund Services Harmonic is one of the largest independent fund administrators, delivering a range of services and technology to private debt, hedge funds, fund of funds, private equity funds, private banks, pension funds and family offices. With our experienced professionals and technology, we support a dynamic and complex industry characterized by new financial products, trading strategies and capital markets. Harmonic is service oriented and technology intensive providing comprehensive services and software that include operations outsourcing, custom development and technology for global investment managers. The Senior Project Administrator The Senior Project Administrator will be responsible for managing the administration of Harmonic Loan Services records, updating financial records using Power BI and QuickBooks, as well as completing international bank reconciliations and assisting with system user setup and other ad hoc projects as required.

ESSENTIAL FUNCTIONS

Harmonic Loan Services – HPS Tax

• Maintain records of expected incoming receipts & payments for large tax payment batches
• Prepare external wire payments and internal account transfers
• Monitoring and sorting fax queue, analyzing incoming documents, categorizing them and ensuring the reach the appropriate team
• Coordination and tracking of internal deliverable management and approval processes; and Data management of files.
• Providing project support of a clerical nature to the project team
• Collate quarterly billing and assist with invoicing
• Prepare daily cash reconciliations within FM3 system

Internal Finance

• Update and prepare HFS Group Bank Balances on Power BI and send an update to Chief Financial Controller daily on email.
• Review daily bank movements, prepare csv file imports and allocate/ reconcile as appropriate
• Prepare monthly bank reconciliations on all Cayman and Canada accounts.
• Monitor Vendor inbox and enter all vendor invoices to QuickBooks and save invoices to the appropriate folder for payment.
• Generate customer invoices on QuickBooks and email to accountant.
• Prepare weekly payment summary
• Update Health insurance deductions summary sheet monthly
• Update Flow and Digicel Billing summary sheet monthly
• Update prepaid schedule when needed
• Setting up new users on Zoho expense claim portal.

Other Responsibilities

• Participate in special projects
• Provide coverage for team members and support colleagues to ensure all work is completed.

JOB QUALIFICATIONS

• Have minimum of 3 years of experience specifically focusing on project administration and finance ideally within the fund administration space

TECHNICAL REQUIREMENTS

• Solid working knowledge of all Windows applications, particularly Excel
• Must have experience using QuickBooks and Power BI
• Must have experience using Zoho CRM and customer screening tools such as Word Check/Compliance, Thompson Reuters
• SharePoint knowledge an asset
• Proficient in PowerPoint
• Familiarity with FM3 applications would be advantageous
• Must have experience completing local and international bank account reconciliations.

KNOWLEDGE, SKILLS, and ABILITIES REQUIRED

• Be highly motivated with a passion for the organization’s mission and demonstrated excellence in prior endeavors
• Have strong organizational abilities and can work within a fast-paced environment
• Self-driven problem-solving attitude and a strong work ethic
• Demonstrate a keen attention to detail - be a strategic thinker and highly analytical
• Experience in relationship management and client service
• Excellent time management, planning, organizational and prioritization skills
• Strong communication skills, both verbal and written, with an innate ability to channel different points of view
• Have the ability to establish and maintain excellent relationships and have the ability to create a team atmosphere with internal staff while achieving key objectives
• Demonstrate maturity, confidence, and ability to operate independently
• Demonstrate high moral and ethical behavior

SALARY and BENEFITS

• Salary UDS$ 60,000 to $ 85,000
• Vacation – 25 days
• Standard Sick & Compassionate per law
• Pension – standard per law of 5% up to cap
• Health – 100% of employee only cost on a premier plan
• Annual discretionary bonus
• Relevant professional qualifications subscriptions covered up to US$1,500 per annum.
• Working hours, Job type, and location
• Hours: 8:30am – 5:30pm Monday to Friday
• Job Type: Full-Time permanent position
• Location: Full time in office – Cayman Corporate Centre