Purchasing & Logistics Assistant

We are accepting applications for the following position

PURCHASING & LOGISTICS ASSISTANT

Responsible for forecasting sales, placing purchase orders, coordinating shipments for wine, beverages and related inventory. Manages the arrival and checking of inventory of products received. Ensures that inventory records are up to date, accurate and ensures that dated inventory is closely followed. Tracks bookings and shipments and follows up on missing items, damaged materials, or incorrect shipments.

RESPONSIBILITIES INCLUDE

• Analyze past sales data, sales trends and works closely with sales team to forecast orders.
• Be able to work closely with the wine department manager to ensure container loads are correct.
• Prepare purchase orders, invoices, transfer orders, and other logistics tasks.
• Optimize inventory turns and maintain sufficient inventory to meet customer demands.
• Coordinate land and ocean freight of incoming goods. Investigate optimal transportation modes, routing, equipment, and frequency.
• Inventory control, including creating new items and updating prices in the system.
• Maintain current tracking method of all incoming goods.
• Collate and distribute necessary paperwork for shipments in collaboration with the finance team.
• Collect sales depletion data and send to sales team. Provide sales forecasts as required.
• Ensure accurate and timely weekly, monthly and annual reports.
• Maintain regular contact with other departments to obtain information for correct purchases.
• Keep management informed of area activities and of any significant problems or concerns.
• Help to bridge the gap between purchasing, Sales and finance.
• Works to maintain productive business communications with vendors, shippers and external contacts.
• Ensures that all work is always of the highest standard and integrity.
• Promotes goodwill and a positive image of the Company.
• Perform special projects for manager or sales/ finance team as needed. Including data reports.

QUALIFICATIONS

• Bachelor’s degree in business or Supply chain/ Purchasing/ Inventory management or a related field.
• A good knowledge of wine would help greatly in this role. WSET or equivalent qualifications would be a plus.
• At least 3 years’ experience in a similar position.
• Understanding of global logistics and shipping, including common obstacles and effective solutions.
• Excellent organizational and management skills.
• Excellent verbal and email communication. Have strong interpersonal skills.
• Must have a good working knowledge of Microsoft Excel.
• Ability to multi-task, work accurately under pressure, meet deadlines, and prioritize the work load.
• Meticulous attention to detail; conscientious about quality and accuracy in work product
• Ability to work independently and complete duties and projects with little direct supervision

BENEFITS: In accordance with CI Labour Act Full Time position up to 45 hours per week.