Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary. Walkers is a leading international law and professional services firm, with a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey. Walkers treat everyone as the intelligent professionals they are. Our approach is to trust and empower our people to deliver consistently and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – particularly our ability to attract and develop local talent in The Cayman Islands. Our Executive Legal Secretaries work as part of a high-performing administrative team. They provide support to our lawyers in the delivery of exceptional client service across a range of practice groups, each of which commands distinct skills and experience. The role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. We are seeking a highly accomplished Executive Legal Secretary with over five years of proven success supporting senior legal professionals in a fast-paced environment. Recognised for delivering exceptional administrative and operational support with precision, professionalism and a strategic foresight. Overview of Role The successful individual must be experienced in the preparation of standard and complex legal documents, corresponding with government agencies, authorities and clients, handling billings and collections management, assisting with a variety of complex legal administration transactions, database management, matter management, and client service management. Specifically, they must demonstrate a high level of effectiveness in the following areas:
Manage confidential client onboarding processes including conflict checks with a high degree of discretion and awareness
Creating, editing and amending documents i.e. Court Pleadings and general correspondence, including the preparation of "blacklined" documents
Maintain accurate records including saving correspondence and documents in the appropriate electronic matter file
Manage the compilation of Court bundles including indexing, in preparation for hearings
Arrange Court admission for new attorneys/visiting Counsel
Carry out Court Searches
Assist with the process for documents to be apostilled/legalised
Preparing and advertising Gazette Notices
Arrange document execution and notarization, ensuring accuracy, legal sufficiency and timely delivery
Provide billing support, including the drafting of billing narratives, assisting with collections and a collaborative liaison with both clients and the Accounts Department
Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner
Liaise with clients as appropriate and in accordance with attorneys' instructions and Firm policies and procedures
Participate in special projects as and when required in relation to the corporate practice area
Proactively maintain and update details of client contacts within the Lawyer's personal contact database under InterAction
Photocopying, scanning and couriering of documents and correspondence
Arranging meetings and diary management
Arranging the closing and archiving of accounts and files
Organising cheque requests and collection
Supporting and working in collaboration with members of the secretarial team and other business services teams to meet required deadlines
Provide cover for other secretaries within the team during times of absence as required
Familiarisation and compliance with the Firm's house style
Familiarisation and comply with the Firm policies relevant to the purpose of the role
Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
Education, Experience and Skills
Extensive experience spanning a minimum of 5 years’ secretarial experience in a legal services environment supporting senior professionals
Holds a distinguished legal secretarial qualification from a recognised university or college
Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation
Highly adept in adept in using in using billing software, legal practice management and document management systems
Exhibits advanced expert level proficiency in Microsoft Office applications
Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities
Maintains impeccable, meticulous attention to detail in all aspects of work
Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98%
Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters
Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority
Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross functional environments
Brings a resilient, optimistic attituded paired with a pragmatic, results driven approach
Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations
Has a forward thinking, growth-oriented willingness to expand skillsets in alignment with organisational needs
Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives
Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance-based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will be commensurate with qualifications and experience.
