Assistant Accountant

Orchid Development is a division of the Flowers Group of companies. Orchid Development provides property management, administration and accounting services to the commercial buildings comprising Cricket Square, as well as to commercial and residential businesses owned by the Group outside of Cricket Square. The Assistant Accountant is an integral part of the Finance team, given the multiple business entities the team supports and the highly transactional nature of operations. Reporting to the Finance Manager, the position is responsible for the day-to-day recording of income (sales, rental income, cost recoveries), reconciling bank accounts, maintaining purchase/vendor ledgers, making vendor payments (by cheque or online), assisting in the compilation of payroll records/pay files and making sure all entries are correctly recorded in the books of record and in a timely manner.

Key responsibilities will include, but not limited to

• Keeping a thorough record of business transactions in the financial accounting systems of the Companies and clients of the Companies
• Supporting supervisory and executive staff by performing any assigned accounting and clerical task
• Work closely with the Finance Manager and Group CFO to ensure key business metrics are maintained in an accurate and up-to-date manner
• Assisting senior accounting personnel with any tasks conducted within the Finance team, or any tasks that require accounting personnel to take part
• Providing cover to other staff members for vacation/illness. As such, it is critical that the incumbent is fully cross trained on all businesses under the remit of the Finance team
• Collecting and sorting invoices and cheques/cash
• Mailing cheques/making online payments to both other businesses and employees
• Keeping a thorough record of all company charges, as well as any refunds that have been issued
• Keeping track of any customer/client issues that require a refund/adjustment and making sure that they are dealt with in a timely manner
• Keying in or typing up any documents or items that the Finance department is responsible for, including cheques and invoices, as well as vouchers, accounting statements, and other reports and records
• Processing invoices/bills so that they can be paid
• Proactively contacting consumers/clients to notify them of delinquent accounts and handling any payments made at the time of contact
• Arranging for cheque/cash deposits to be delivered to the bank on a daily or weekly basis.

Education/Experience

• 5-7 years of experience in property and construction accounting; this role requires practical, hands-on operational finance experience.
• Preference given to candidates with at least a Bachelor’s Degree in Accounting, Finance or Auditing

Knowledge, Skills & Abilities

• Minimum of 2 years’ experience working with QuickBooks or similar integrated, multi-user accounting system
• The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the companies or for clients
• Solid communication skills, with proficiency in speaking and writing
• Strong computer skills, must be proficient in Microsoft Office products (Excel, Word, Outlook)
• Strong people skills – a polite and professional demeanor when working with other companies, as well as customers and coworkers, is essential
• Ability to prioritize work/ multi-task.