Ensure the hotel’s Accounts Payable function is administered accurately and effectively, with a focus on timely invoice processing, coding, and payments. Maintain proper internal controls in the payables process to safeguard hotel assets, prevent duplicate or unauthorized payments, and ensure vendor accounts remain current. Adhere to corporate policies and procedures for invoice approval, payment authorization, and record retention, reporting any deviations to the Finance Manager, General Manager. Verify and reconcile vendor statements on a regular basis, resolving discrepancies promptly and maintaining positive vendor relationships. Assist with budget preparation by providing accurate expense data and analysis of payables trends to department heads. Provide accounts payable reporting and analysis to support management decision-making as directed by the Finance Manager or General Manager. Support month-end closing by ensuring all invoices are entered, accruals are recorded, and payables balances are accurate. Participate in team meetings and collaborate with other departments to ensure smooth operations. Actively collaborate with and monitor the Purchasing manager, collaborating to ensure all Credit notes and invoices are accurate before payment.
Minimum 2 years’ experience in accounting, with direct hands-on experience in Accounts Payable; hospitality industry experience preferred. Strong working knowledge of invoice processing, vendor account reconciliation, and general ledger coding. Familiarity with accounting and property management systems such as QuickBooks, SUN, Opera, or other. Exceptional attention to detail and accuracy in processing financial data. Strong organizational and time management skills, with the ability to prioritize and meet deadlines. Proficiency in Microsoft Excel, Word, and accounting software for reporting and analysis. Ability to work independently while maintaining collaboration with finance and operational teams. Solid analytical and problem-solving skills, with a focus on resolving vendor and payment issues efficiently. Additional Requirements: This job description is not an exhaustive list of all job functions required for this position. Additional duties may be assigned as needed based on business demands.
4 days remaining
