Office Clerk /Reproduction Processes

Robson Construction Cayman Ltd. Key Requirements of the Position In addition to assisting with any other matters that may arise, responsibilities include:

• General
• Answer telephones and take messages
• Greet customers and provide basic information to customers
• Assist in opening and closing of the office at the beginning and/or end of each day as needed
• Provide comprehensive secretarial and clerical support to management
• File away physical documents and pull physical documents as needed by management
• Complete employee work permit forms, pension forms, and health insurance forms as needed and submit to respective entities
• Follow up after submission of forms and address any issues that may arise right through to completion
• Accounts
• Prepare company documents and financials for Director’s review
• Banking statement reconciliation, EFT and other online banking transactions
• Prepare A/P and A/R for Directors for collections and payments
• Generate reports on a timely basis
• Bookkeeping
• Assist with bookkeeping, payroll, A/R and A/P processing
• Post employee timesheets in QuickBooks
• Post purchase transactions in QuickBooks
• Managing Own Performance and Development
• Prioritize and manage own time effectively, particularly in relation to balancing the various demands of the administrative office
• Take initiative to establish constructive relationships with clients, colleagues, and any other related agencies
• Stay current with relevant knowledge and skills
• Other Tasks
• Assist the Directors as needed
• Attend Professional Development meetings and other staff meetings as needed
• Undertake other related responsibilities and such duties and work additional hours as occasionally required, or as assigned by a Director
• Assist field supervisors with document processing, reports and any other needs for clients
• Make online applications to Planning and other bodies required for field supervisor’s work
• Manage payments of office bills/utilities, office supplies, maintenance supplies
• Keep calendar/ senior staff of any association meetings and function/event meetings
• Other HR Tasks
• Assist with employee-related requirements/queries with the consultation of senior management
• Keep records and database of job-seeking applicants (walk-ins, mail-in-resumes, email-in-resumes)
• Timekeeping and payroll process on a weekly basis
• Process and coordinates with the health insurance, pension and other benefit related matters for employee

Qualification

Bachelor’s degree in business administration, Accounting, or a related field.