Accounts Receivable Officer

Job Title: Accounts Receivable Officer Location: St. Ignatius Catholic School, George Town, Cayman Islands About Us: St. Ignatius Catholic School is a private, co-educational institution owned and operated by St. Ignatius Catholic Church as an Apostolic Ministry. The school has a very good reputation within the local community. With over 750 students and nearly 100 staff members from diverse nationalities, ethnicities, and beliefs, we pride ourselves on our outstanding academic excellence and strong Christian values. We follow the English National Curriculum from Nursery to Year 13, fostering an environment of mutual respect, generosity, and service. Following an inspection by a team of local and international inspectors in November 2024, St. Ignatius Catholic School was judged to be ‘Excellent’ by the Cayman Islands Office of Education Standards. Position Overview The Accounts Receivable Officer assists with the School's financial operations, with particular responsibility for the day-to-day operations of the accounts receivable area. This role ensures the accurate and timely invoicing, collection, and recording of fees/payments for tuition, resources, goods and services as well as the posting of all related financial transactions in compliance with established accounting practices and standards. The ideal candidate will demonstrate a strong commitment to the School’s mission, values, and holistic approach to education, work effectively as part of a team, and contribute positively to the overall ethos of the school.

Qualifications, Skills and Experience

• Bachelor's degree in Accounting or Finance. Additional qualifications such as Master's degree or Accounting certification is advantageous.
• Minimum of three years of experience working in accounts receivable, particularly working with QuickBooks.
• Experience working within a school setting is essential, along with demonstrated experience managing a large volume of accounts in a fast-paced environment.
• Proficient using Microsoft Office programmes, with excellent competency in MS Excel.
• High degree of accuracy, efficiency, accountability and attention to detail.
• Demonstrated integrity, resourcefulness and the ability to deal with sensitive and confidential information regarding matters pertaining to finance, students, staff, parents, and stakeholders.
• Ability to work independently, prioritise effectively, and meet deadlines diligently with minimum of supervision.
• Excellent communication, interpersonal, negotiating and time management skills.
• A secure understanding of general accounting principles and practices.
• Be an excellent team player, supportive of the Catholic ethos, values and aims of the school, and committed to the holistic education of children.

Key Responsibilities

• Perform day‑to‑day accounts receivable operations in line with the School’s Financial Policies and Procedures.
• Ensure all financial transactions and accounts receivable processes comply with statutory requirements and generally accepted accounting principles (GAAP).
• Process, record, and reconcile all incoming payments in QuickBooks.
• Deliver a professional, customer‑focused service to parents, students, staff, and other stakeholders by responding to inquiries promptly and positively.
• Coordinate with the Admissions Officer to confirm amounts due for applications, deposits, commitment fees, and other payments; follow up with parents as required.
• Prepare and send invoices for all school‑related fees in a timely and accurate manner.
• Ensure proper collection and accounting of funds for school activities/events (e.g., civvies days, school trips, camps, fundraising events, etc.).
• Prepare and distribute monthly invoices and statements for rentals (e.g., school canteen) and ensure accuracy.
• Collect, verify, and process incoming payments (online and over‑the‑counter) and post them daily in accordance with the School’s billing and collections policy.
• Issue delinquency notices in accordance with School policies.
• Reconcile the accounts receivable ledger to ensure all payments are accurately accounted for.
• Submit bi‑monthly collection reports, including delinquency reports with aged analysis and actions taken.
• Generate financial statements and reports detailing accounts receivable status.
• Reconcile petty cash daily.
• Prepare and lodge cash and cheque deposits to the School’s bank accounts on a daily basis.
• Collect deposit bags, bank drafts, and financial documents daily.
• Review financial data for accuracy, correctness, and completeness.
• Assist with the preparation of monthly and annual financial reports for the School, the Archdiocese of Detroit, and external agencies.
• Support the Finance Manager in reporting to the Principal and Finance Sub‑Committee Chair.
• Perform administrative and clerical duties including filing and maintaining correspondence in line with the School’s Records Management policy.
• Provide general accounting support to the Finance Manager.

Salary and Benefits

• Competitive salary ranging from CI$40,000 - CI$50,000 per annum, based on experience and qualifications.
• Generous medical, dental and vision insurance coverage.
• Statutory pension contributions.
• One free school place for an employee’s child.

How to Apply: Interested candidates must submit their resume, cover letter, completed application form and references through https://stignatius.bamboohr.com/careers