Personal Assistant/Accounting Clerk

Job Purpose

Provide administrative support to the Chief Executive Officer (CEO) while performing accounting and clerical duties. Responsibilities include managing schedules, correspondence, office administration, accounts receivable and payable, reconciliations, cash flow monitoring, payroll-related tasks, and preparation of financial information up to trial balance stage. Key Responsibilities

• Manage the CEO’s calendar, meetings, correspondence, and office administration
• Maintain filing systems, databases, reports, presentations, and records
• Process and reconcile accounts receivable and accounts payable transactions
• Prepare credit notes, bank deposits, cheque runs, and customer statements
• Update cash flow reports and assist with supplier payment scheduling
• Post inventory purchases and monitor prepaid and depreciation expenses
• Assist with payroll deductions and staff account monitoring
• Prepare financial information and reconciliations for the Accountant
• Handle office equipment maintenance, mail distribution, and general clerical duties

Reporting Structure

• Reports to: Chief Executive Officer
• Works closely with Accountant

Qualifications & Experience

• Minimum 2 years’ experience as a Personal Assistant
• Minimum 2 years’ experience in an Accounting Clerk role
• 2- or 4-year Accounting degree or accounting designation preferred
• High School diploma required
• Knowledge of customs tariffs, port charges, freights costs, and local clearing procedures

Work Schedule

 9- hour workdays  Up to 45 hours per week  Additional hours subject to agreement with employer

Key Competencies

Leadership, Team Player/ Cooperation / Self Responsibility/Respect, Critical thinking, Discretion and trustworthiness; you will often b party to confidential information/ Ability to be proactive and take the initiative tact and diplomacy